EcosAgile Expense is the system for the digital management of expenses for travelling personnel which, via smartphone app and web software, makes it easier to compile and manage receipts. Integrated with physical prepaid company cards assigned to employees with budget and usage rules.
Smart and secure corporate credit cards that allow authorized employees to make payments without having to anticipate cash, with spending limits at Employee and Role level, providing the Administration with a complete and updated view of transactions.
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Physical VISA prepaid Cards personalised with the employee's first and last name, allowing the Administration to transfer money to the employee's card from the existing company account in just a few steps, for a complete travel experience that goes beyond classic expense management.
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APP for expense report registration with intelligent scanning and advanced OCR algorithms as well as machine learning designed for business travelers who want to have at their fingertips a flawless, secure and fast tool for receipt and invoice management.
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It allows to set company policies and ensure the expense limits and the thresholds are observed by each employee depending on the position in the company.
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Expense is the app for managing day-to-day staff expenses, integrated with VISA Prepaid Credit Cards, that can simplify Expense Reports for small and large companies.
Constantly updated expense overview is available for both employees and Administration via app and web, detailed reports and pivot tables provide a complete analysis of all types of expense registered in the past.
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Fleet managers have an updated and complete overview of the entire company fleet at their disposal (vehicle registration, insurance and maintenance details, mileage, etc.) and therefore are able to enhance innovative and efficient mobility solutions for company employees and collaborators.
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Provides a possibility to replace paper archives with digital storage for all receipts and invoices ensuring the proper management, archiving and exhibition in accordance with regulations.
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It is possible to register business trips requests that include reservations for means of transportation and accomodation. Privacy is maintained and promotional campaigns by third parties are not allowed.
Learn moreEcosAgile Expense features make it a complete digital expense report registration App under every respect
Reloadable cards in a few simple steps directly from the Administration with immediate availability of money.
Real-time visibility of expenses incurred by employees on business trips, with full reports on expenses and transactions made, directly on the Expense App.
The cards are not linked to a bank account and require the entry of a personal code if spending exceeds €50.
Expense report compilation with definition of expense items and costs with possibility to attach receipt picture. Customizable according to the company needs.
Control of cap on spending funds when entering the expense report with evidence of the maximum amounts recognised to each employee and each company role.
Smart scan of receipts and invoices with machine learning and A.I. algorithms for fast compilation of expenses. Using QR code for classification and retrieve.
Integrated with the car fleet management system: car assignment to staff, administrative procedures, maintenance, insurance and current expenses management.
Management of advance expense requests in case of future business trips and intercontinental travel.
Info-graphics on the app for the employee and via web for the Company with a constantly and updated overview of the expenses recorded by period and type.
Compliant with all legal requirements, it ensures and facilitates substitution of paper receipts with digital storage for proper management, archivation and control.
It records the expenses also offline. The expense report files are automatically transmitted to the Payroll system and to the Administration and Management Control.
Available for download from stores in all countries, with several active translations, automatic time zone management and configuration.
Simple and intuitive interface, no difficulty to use it
They choose EcosAgile
